Unit 1 Blanket Applications Only Accessible Through Student Passport York


Many Unit 1 members may have accidentally submitted Unit 2 Blanket Applications.

Unit 1 members who logged into York’s online Blanket Application system using their employee Passport York were automatically given a Unit 2 Blanket Application to fill in.

Members must log in with their STUDENT Passport York in order to access the Unit 1 Blanket Application.

Despite York’s insistence that student Passport York accounts are unrelated to our members’s status as employees it is only through this login that a Unit 1 Blanket (employment) Application can be reached.

Members may wish to resubmit their application and have until the end of business day today, January 31st (4:30pm) to do so. However, we will vigorously defend any members denied positions due to York’s mishandling of this issue.

CUPE National’s Response to the Latest Bylaw Amendments (June 2015-July 2018)


In July 2018, the Recording Secretary of our local submitted to CUPE National the bylaw amendments passed by the membership between June 2015 and July 2018 for final approval. According to the official response that we have received from CUPE National, several minor edits are suggested, and all but one were approved of the 30 bylaw amendments passed by the CUPE 3903 membership. See here for a full list of submitted amendments and the corresponding language.

Of particular note is CUPE National’s rejection of the amendment regarding re-introducing recall language into our bylaws [Article 8(m)]. As can be seen in his official response, CUPE National President Mark Hancock stated that he considers the proposed recall language to be discipline, and that the proper venue to resolve such issues is the trial procedure.

Our local had recall language prior to being taken under administration in 2009. At this time, all existing committees of the union (including the Executive Committee) had been dissolved, and the CUPE National-appointed trustee Lynn McDougall became responsible for the administration of the local. During her trusteeship, Lynn McDougall revised CUPE 3903’s bylaws, and unilaterally rewrote and removed many existing provisions, including the recall language the local already had.

The Executive Committee is disappointed with CUPE National’s decision to reject an important measure of accountability that our membership wanted to re-introduce into our policies. We are particularly concerned that the alternative avenue that is being suggested by the National President is the trial procedure, a process that is known to be highly problematic and has been heavily criticized by many CUPE locals. The trial process is also currently in review by the National Executive Board as per the resolution passed at the latest CUPE National Convention in 2017, and the results are to be presented at the convention in 2019. In addition to the procedural problems associated with the trial process, there is no clarity around how the process will even look like by the end of this review.

In order to register our disappointment with the response to our bylaw amendment, the Executive Committee has requested that the National President reconsider this decision and approve the re-introduction of the recall language into the CUPE 3903 bylaws (see here for the Executive Committee’s communication). We have received confirmation of receipt of this correspondence by the National President, but no further response. We will keep the membership updated on any new developments.


Notice for General Election

CUPE 3903 will be holding its 2019 general elections for the executive positions listed below. All members in good standing are eligible to run for any of the positions listed, except for the Vice President or Chief Steward positions, which are unit specific. (Unit-specific positions are only for members who are in that unit.) All candidates must comply with the Union’s Bylaws.

If you’re eligible and interested in running, please note the following dates: the nomination period will be from February 12th to the 26th and the campaigning period will be from Feb. 27th to March 13th. The first day of the election will be held at the AGM on March 14th and will continue thereafter, until March 21st.

All Unit Positions

  • Chairperson
  • Recording Secretary
  • Treasurer
  • Communications Officer
  • Grievance Officer

Unit-Specific Positions:

  • Vice-President Unit 1
  • Vice-President Unit 2
  • Vice-President Unit 3
  • Chief Steward Unit 1
  • Chief Steward Unit 2
  • Chief Steward Unit 3
  • Chief Steward Unit 4

Nomination Guidelines

Candidates nominating themselves for the above-listed positions must fill out the Nomination Form with their name and signature. The names and signatures of two other supporting members must also be included on the form. For unit-specific positions, the two supporting members must be from the same unit that the election is held in.

Once the nomination form has been completed, the candidate will need to drop it off at the union office (143 Atkinson Building) and put it in the Nominations Box (located on the front desk in lobby area).

A sign-in sheet will be attached to this box, which the running candidate must fill out and sign at that point. It is important that this sheet is signed when dropping off the nomination form. Failure to do so will result in the candidate becoming ineligible to run for election.

The Election Officers will contact all candidates at the end of the nomination period.


February GMM: Tentative Agenda (February 8, 2019)

February 2019 General Membership Meeting
Friday February 8, 2019
320 Bethune College

Tentative Agenda: 

  1. Roll call of officers (2 mins)
  2. Reading of the Equality Statement (3 mins)
  3. Reading of the Mississauga Land Acknowledgement (2 mins)
  4. Approval of Agenda (5 mins)
  5. Notices (3 mins)
    1. Bylaw amendment: Trans Fund Committee
  6. Reading and Approval of minutes (30 mins)
    1. February 2018 GMM minutes
    2. September 2018 GMM minutes
    3. October 2018 GMM minutes
    4. November 2018 GMM minutes
    5. December 2018 GMM minutes
    6. January 2019 GMM Minutes
  7. Treasurer’s Report (30 mins)
    1. Budget amendments
  8. Unfinished Business (10 mins)
    1. Endorsement request: York Affordable Housing Committee
    2. Endorsement request: Israeli Apartheid Week by SAIA UofT
  9. Matters Arising (30 mins)
    1. Motion to destroy the ballots from the vote on the bylaw amendment: JHSC restructuring
    2. Motion to destroy the ballots from the vote on the bylaw amendment: Bilingualism Committee
    3. Bylaw amendment: In-camera procedure
    4. Donation request: York Affordable Housing Committee ($1000)
    5. Donation request: SAIA at UofT ($500)
  10. Nominations, Elections or Installations (15 minutes)
    1. Committee elections
      1. Posting Officer
    2. Delegate elections
      1. Ontario University Workers Coordinating Committee
      2. CUPE National Bargaining Conference
  11. Executive Report-backs (15 mins)
  12. New Business (20 mins)
  13. Reports of committees and delegates (15 mins)
    1. Trustees’ Report (2017-18 Fiscal Year)
  14. Adjournment

Nominate Yourself for Posting Officer

The position of Posting Officer has become vacant. Any members interested in becoming a posting officer can nominate themselves by emailing the Recording Secretary at recsec.cupe3903@gmail.com by 5pm on February 7, 2019. If more than one member nominates themselves, a by-election will take place at the February GMM.

For information on the duties of the position, click here.

Call-out for Conference Delegates

CUPE 3903 has a budget set aside to send members to represent the local at a variety of different labour movement conferences. At the February GMM, we will be electing delegates for the CUPE Ontario University Workers Coordination Committee Conference, and the CUPE National Bargaining Conference. More information on each of these conferences can be found below.

Members can nominate themselves to be conference delegates during the GMM. However, if you would like to nominate yourself and cannot attend the GMM, email your nomination to cupe3903vpu1@gmail.com by 5pm on February 7, 2019.

Ontario University Workers Coordinating Committee (OUWCC) Conference (February 22-25, 2019)

Representing 39 union locals in 17 university campuses across Ontario, the goal of the OUWCC is to unify university workers and leverage collective power to strengthen public post-secondary education and improve workers’ lives. The OUWCC conference will be an opportunity for university sector workers to come together, make efforts to coordinate bargaining, and work towards initiating province-wide political action on issues facing university workers. CUPE 3903 is entitled to 2 voting delegates in the conference. We will also be electing 2 alternates.

For more information on the conference, please click here.

CUPE National Bargaining Conference (March 18-22, 2019)

CUPE National’s Bargaining Conference will be centered around four half-day workshops where members will develop their skills on everything they need to move forward in bargaining. The workshops will allow members to share their ideas for planning for bargaining, engaging members, campaigning to build public support and winning strikes.

During the conference, CUPE National will provide local leadership with opportunities to develop skills and share strategies for success in bargaining, building on CUPE’s bargaining policy of “no concessions,” and will feature training in strategic planning processes that will help members prepare more effectively for bargaining. The conference will also highlight tools and resources to support CUPE locals in the full lifecycle of the bargaining process.

For more information, click here.

Levy Update

The Employer has informed the Executive Committee that Payroll, Human Resources was unable to enact the January 2019 portion of the membership-approved levy due to time-frame constraints and existing backlogs related to the close of monthly payroll. The Employer presented the Executive Committee with two options: (1) shift levy from January through April 2019 to February through May 2019 or (2) increase the levy amount from 1% to 1.33% for February through April 2019.

Per the specific language approved by the membership at the January GMM and subsequently by the National President’s Office that limited the levy to January through April 2019 and to 1%, the Executive Committee informed the Employer that the levy should thus remain at the rate of 1% and will be limited to the on-cycle, regular gross wages of the February through April 2019 pay cheques.

Results of Levy Vote

The results of the levy vote held at the GMM on January 8th are:

85 in favour

50 opposed

1 abstention

The levy has therefore been passed. As per the motion, a 1% levy will be applied to the gross (on-cycle) wages of the January, February, March, and April 2019 pay cheques of all members.

January GMM: Tentative Agenda (January 8, 2019)

January 2019 General Membership Meeting
Tuesday January 8, 2019
Atkinson 109 (Harry Crowe Room)

Tentative Agenda: 

  1. Roll call of officers (2 mins)
  2. Reading of the Equality Statement (3 mins)
  3. Reading of the Mississauga Land Acknowledgement (2 mins)
  4. Approval of Agenda (5 mins)
  5. Notices (3 mins)
    1. Bylaw amendment: In-camera procedure
    2. Donation request: York Affordable Housing Committee ($1000)
  6. Treasurer’s Report (60 mins)
    1. Discussion: Levies
    2. Opening the levy vote (please note that the voting will not start until the discussion is concluded)
  7. Unfinished Business (45 mins)
    1. Joint Health and Safety Committee (JHSC) by-election
    2. Bylaw-amendment: Bilingualism Committee
    3. Motion to destroy the ballots from the invalid levy vote
    4. Motion to destroy the ballots from the vote on the bylaw Amendment: Article 23.b (Voting of Funds)
    5. Motion to destroy the ballots from the vote on the bylaw Amendment: Amendment to Appendix F
    6. Motion to destroy the ballots from the vote on the bylaw Amendment: Article 17.2.f (The Election of the Bargaining Teams)
    7. Donation to No One Is Illegal ($350)
  8. Matters Arising (30 mins)
    1. Discussion: Binding arbitration results and next steps
  9. Executive Report-backs (15 mins)
    1. Update on the follow-up from the December GMM
  10. Reading and Approval of minutes (15 mins)
    1. February 2018 GMM minutes
    2. September 2018 GMM minutes
    3. October 2018 GMM minutes
    4. November 2018 GMM minutes
    5. December 2018 GMM minutes
  11. New Business (15 mins)
    1. Endorsement request: York Affordable Housing Committee
  12. Reports of committees and delegates (15 mins)
    1. Trustees’ Report (2017-18 Fiscal Year)
  13. Adjournment

Please contact Sheila Wilmot at cupe3903.equity.officer@gmail.com or at 416-736-5154 ext. 3 if you require any of the following: ASL interpretation, reimbursement for childcare/caregiver/attendant care, and/or transportation costs for members who are unable to secure Wheel-Trans, or other requests for accommodation.

Levy Vote

The CUPE 3903 Executive Committee is suggesting a small levy in order to balance the budget. Why a levy now?

  1. York is forcing grievances into arbitration

The grievance process is designed to give the parties a chance to discuss and potentially agree where there are conflicts in hiring, application of the collective agreement, etc. This is why there are four steps in the grievance process. York is now refusing to settle grievances – including open and shut cases – through the grievance process.

  1. Grievances continue to increase, especially because of York’s poor handling of remediation

Because of York’s refusal to go through the grievance process, all cases that we want to pursue need to be sent to arbitration. Arbitration means that that the union needs to pay half of the cost of the room and the arbitrator. York is clearly hoping that we won’t be able to afford to send even simple grievances to arbitration. This is especially serious because of the high volume of remediation grievances following the inconsistent and arbitrary way in which departments went about remediation.

  1. The local needs funds to pay staff and other professionals to represent you

In order to file grievances and pursue them in arbitration, we need to be able to pay staff salaries, including benefits and pension contributions. Lawyers and other legal professionals also need to be paid for arbitration and legal opinions.

Combined with continued compressions to the budget, a small levy helps ensure that YOUR job remains safe. 

When would the 1% Levy apply?

  • On-cycle paycheques from January 2019 to April 2019

What will a 1% Levy over 4 months allow for?

  • Remove budgetary deficit brought on by depreciated dues amounts within the current fiscal year
  • Pay off outstanding and forthcoming legal bills
    • Since 31 October 2018, the Local has received over $170k in legal invoices
    • In the month of December 2018 alone, a month abridged due to the holiday season, the Local received $51k in legal invoices
    • This volume is only expected to continue due to expected bills related to arbitration, ongoing and future grievances, CSRR, etc.
  • Allow the Local to pursue further grievances via mediated arbitration, as York refuses to respect the traditional grievance process
  • Allow the Local to continue to support and defend our members when unjustly attacked by the Employer
  • Ensure a stable cashflow throughout the summer months, since the bulk of the local’s budget comes from Fall/Winter dues
  • Ensure the Local lives up to our monetary obligations to our staff as per the CUPE 3903/CUPE 1281 CA
  • Allow the Local to continue to monetarily support social and political causes as per our commitment to Social Unionism
  • Wards off the necessity of crippling spending freezes, severe cuts, and loan repayments as was necessary in past years when supplementary income was not secured

When is the Levy vote?

  • The vote on whether to implement the proposed levy will take place at the GMM on January 8th, 2019, in the Harry Crowe room, 109 Atkinson starting at 1pm.

*Please note that voting on the levy cannot begin until discussion on this agenda item has closed and the motion is finalised. While this item will be placed at the top of the agenda to facilitate the opening of the ballot as soon as possible, this is dependent on the agenda order being approved at the meeting, and on the length of time the membership wishes to discuss the proposed motion*