Useful Forms and Documents

This page is currently being updated. If there’s something missing or otherwise odd, please email

Forms Processed by CUPE 3903

Extended Health Benefits Fund online application form.

Expense, Honorarium and per Diem Claim Form is now online (a PDF form is also available).

Professional Development Fund online application form.

Sexual Assault Survivor Support Fund Online Application (DOCX/Word form is also available)

Teaching Development Fund in PDF [also available in Word format here] (processed in conjunction with Teaching Commons): The deadline for applications is Feb 1, 2024.

Tuition Costs Fund online application form.

Trans Fund Online Application (DOCX/Word form is also available)

Ways and Means Fund Online Application.

Ways and Means Fund Online Appeal Submission. 

Receiving funds via email transfer (Plooto)

Email transfer  is available for Collective Agreement funds, honoraria, or expenses that are administered by CUPE 3903. CUPE 3903 cannot disperse money the Local does not administer. Therefore the Local cannot arrange for e-transfer of funds or payments from York University or others groups.

Members must opt to receive e-transfer when filling in their fund application, honoraria or expense form. If members have not done so a cheque will be cut. The cheque will either be mailed or made available for pickup from the union office as requested. Members who have opted for e-transfer payments can find instructions on how to access payments through Plooto here.

Workload Forms (processed by hiring unit/York)

Graduate Assistant (GA) Workload Form: PDF

Teaching Assistant (TA) Workload Form: PDF

Example Unit 1 hours-tracking sheet: Excel (This spreadsheet is an example of how members may choose to track their hours to avoid overwork and monitor whether their hours match the workload forms. Feel free to edit it to fit your needs.)

Forms Processed by Human Resources / Pension & Benefits

Tuition Fee Waiver Guidelines / Tuition Fee Waiver Application (for spouses and children of Unit 2 members)

Benefits Enrolment Form:

You can download the form either in PDF or Word. For more information, you can also go to York University’s benefits page, click on “Forms”, then click on “CUPE 3903 Benefit Enrolment Form”

Forms Processed by Faculty Relations

Conference Travel Fund Application (Unit 2): Apply online

Research Grants Fund Application (Unit 2): Apply online

Forms Processed by Sun Life 

Extended Health Care Claim Form

For faster processing of claims for massage, physio and the like, register with My Sun Life to submit your claims online. You can also sign up for direct deposit.

Dental Claim Form

Forms Processed by Your Home Department/Individual Departments

Blanket and Specific Application for Unit 1: PDF and Word document
Blanket and Specific Application for Unit 2: PDF and Word document

Employment Equity Self-Identification Survey: PDF

Forms Processed by the Finance Department

Professional Expense Reimbursement instructions for submitting claims via Concur.

Please note: Concur can be slow to auto-populate fields when you start typing. You may need to wait for the field to auto-populate, then click on it.

Forms Processed by FGS

Thesis Allowance instructions and application (FGS website)

CUPE 3903 Seniority List

CUPE 3903 seniority list (as of October 2023). Faculty Relations also posts updated seniority lists on their CUPE 3903 Forms and Documents site (Faculty Relations, York)

Unit 4 Seniority List (part-time librarians/archivists) as of March 2023.

Continuing Sessional Standing Program (CSSP)

List of Members eligible for CSSP (list provided by employer as of October 2023)

York University Procedure for Dealing with Harassment and Discrimination Complaints 

Members involved in a complaint may refer to this document (PDF) to know what to expect from the university as per Article 4 of the collective agreement.