Useful Forms and Documents

This page is currently being updated. If there’s something missing or otherwise odd, please email cupe3903comms@gmail.com.

Forms Processed by CUPE 3903

Extended Health Benefits Fund online application form.

Expense, Honoraria and per Diem Claim Form is now online (a PDF form is also available).

Professional Development Fund online application form.

Sexual Assault Survivor Support Fund: PDF or Word

Teaching Development Fund (processed in conjunction with Teaching Commons): PDF or Word

Tuition Costs Fund online application form.

Trans Fund Application: PDF or Word

Ways and Means Fund Online Application.

Ways and Means Fund Online Appeal Submission. 

Receiving funds via email transfer (Plooto)

Email transfer  is available for Collective Agreement funds, honoraria, or expenses that are administered by CUPE 3903. CUPE 3903 cannot disperse money the Local does not administer. Therefore the Local cannot arrange for e-transfer of funds or payments from York University or others groups.

Members must opt to receive e-transfer when filling in their fund application, honoraria or expense form. If members have not done so a cheque will be cut. The cheque will either be mailed or made available for pickup from the union office as requested. Members who have opted for e-transfer payments can find instructions on how to access payments through Plooto here.

Workload Forms (processed by hiring unit/York)

Graduate Assistant (GA) Workload Form: PDF

Teaching Assistant (TA) Workload Form: PDF

Forms Processed by Human Resources / Pension & Benefits

Tuition Fee Waiver Guidelines / Tuition Fee Waiver Application (for spouses and children of Unit 2 members)

Benefits Enrolment Form:

You can download the form either in PDF or Word. For more information, you can also go to York University’s benefits page, click on “Forms”, then click on “CUPE 3903 Benefit Enrolment Form”

Forms Processed by Faculty Relations

Conference Travel Fund Application (Unit 2): Apply online

Research Grants Fund Application (Unit 2): Apply online

Forms Processed by Sun Life 

Extended Health Care Claim Form

For faster processing of claims for massage, physio and the like, register with My Sun Life to submit your claims online. You can also sign up for direct deposit.

Dental Claim Form

Forms Processed by Your Home Department/ Individual Departments

Blanket Application for Unit 1: PDF and Word document
Blanket Application for Unit 2: PDF and Word document

Employment Equity Self-Identification Survey: PDF

Forms Processed by the Finance Department

Professional Expense Reimbursement Form

Forms Processed by FGS

Thesis and Dissertation Production Costs Reimbursement Form (FGS website)

CUPE 3903 Seniority List

CUPE 3903 seniority list (as of June 2019). Faculty Relations also posts updated seniority lists on their CUPE 3903 Forms and Documents site (Faculty Relations, York)

Continuing Sessional Standing (CSS)

List of Members Eligible for CSS (list provided by employer for 2019-2020)

York University Procedure for Dealing with Harassment and Discrimination Complaints 

Members involved in a complaint may refer to this document (PDF) to know what to expect from the university as per Article 4 of the collective agreement.