This section has been organized to introduce members of CUPE 3903 to the numerous committees that are part of the union, and include descriptions of their focus, mandate and composition. Recent committee reports are online for our members.
Please click on any of the links below for more information about the union’s committees, including current elected committee members:
- Background on committees
- Accessibility Committee
- Advisory Committee on Race/Ethnic Relations, Discrimination and/or Harassment
- All-University Pensions Committee
- Archive Committee
- Bilingualism Committee
- Bursaries Committee
- Childcare Committee
- Communications Committee
- CUPE Toronto District Council
- Distribution Committee
- Election Committee
- Employment Equity Committee
- Extended Health Benefits (EHB) Committee
- External Committee
- Health & Safety Committee
- International Graduate Students’ Committee
- Labour-Management Committee
- Postings Officers
- Professional Development Fund (PDF) Committee
- Research Costs Funds Committee
- Research Grants Fund & Travel Costs Fund Committee
- Research Leave Adjudicating Committee
- Senate Representative
- Teaching Development Fund Committee
- Toronto & York Region Labour Council
- Trans Fund Committee
- Union Trustees’ Committee
- Ways & Means Fund
- York University Pension Board of Trustees Representative
The activity of union committees, caucuses and working groups is essential to the success of CUPE 3903. Committee members help enforce and implement the gains that the local has made in past rounds of collective bargaining. Most committees are responsible for tasks such as overseeing the disbursement of various funds and/or analyzing and monitoring workplace practices and policies. Any member in good standing is eligible to run for any of these committees, all of which are elected. No experience is required for committee positions. Where training is required, it will be provided by the local. Elections for most committee positions are usually held at the Annual General Meeting (AGM) in March of each year. If a position becomes vacant, its vacancy is announced on the CUPE 3903 website and in the CUPE 3903 Newsletter. Members in good standing may then nominate themselves to fill the vacant positions. If only one candidate is nominated, the position is filled by acclamation. If more than one candidate is nominated, an election is held at the subsequent General Membership Meeting (GMM), during which nominees may make a brief statement of interest. Nominees who are unable to attend may email their statements by the end of the day prior to the GMM to firstname.lastname@example.org. Their statements will then be read aloud before elections begin at the GMM. Members who serve on committees receive honoraria for their work. The amount of each honorarium is listed below.
The Accessibility Committee was organized in 2005 to improve the Union’s work on accessibility issues at York University and to ensure that Union spaces and meetings are accessible. Four members are elected for a one-year term. Honorarium: $250 per year per member.
Members: Odelia Bay, Drew Danielle Belsky, Cath Duchastel, Dion Tubrett.
Advisory Committee on Race/Ethnic Relations, Discrimination and/or Harassment
The mandate of this joint-committee of CUPE 3903 and York University is to discuss and investigate systemic and/or individual discrimination, interference, restriction, harassment or coercion exercised or practiced with respect to any union member in her employment relationship, by reason of race, colour, nationality, ancestry, place of origin or native language. The committee works closely with the Anti-Racism Working Group and may also make recommendations to the Labour-Management Committee. The committee is elected for a one-year term and consists of at least two CUPE 3903 representatives from any unit, one of which will be the joint-chair. Honorarium: $250 per year per member.
Members: Shila Khayambashi, Angelica Hasbon.
All-University Pensions Committee
The All-University Pensions Committee is an advisory body that formulates policy related to pension issues. The CUPE 3903 representative is elected for a one-year term. Honorarium: $250 per year.
Member: Yulia Neleptchenko.
The Archive Committee keeps the 3903 Archives, which are necessary for the preservation of institutional memory. Two curators are responsible for creating and subsequently maintaining an archival finds for the local; encouraging members to look for and donate their sources to the 3903 collection; transmitting sources to the 3903 collection; organising at least one annual event on any given 3903/archive-related topic; acquainting themselves with the collection’s index and informing members and non-members on the available documents and their degree of accessibility; officiating as go-betweens for members wishing to talk to an archivist; and issuing calls for testimonies. The CUPE 3903 Archive Curators are elected for a one-year term. Honorarium: $750 per position.
Members: Hilary Barlow, Joanna Pearce, Jon Short.
The Bilingualism Committee is composed of two members from any unit.The committee is responsible for assessing and responding to the needs of the local in terms of translation and French language content and promoting outreach and inclusion for our francophone members. It also coordinates translation of important documents and resources as well as any other translation projects that may arise. This committee meets with the communications officer at least once a month and coordinates with the Communications committee.The Bilingualism Committee is elected for a one term. Honorarium: $500 per year.
Members: Merlin Charles, Caroline Disler.
Two members from the union meet four times per year with representatives of the employer and graduate studies in order to evaluate applications and oversee disbursements for four different need-based bursaries: GA Bursary Fund, Master’s Bursary Fund, Ph.D. Completion Fund, Graduate Student Bursary. Committee representatives are not eligible for the bursaries. Honorarium: $400 per year per member.
Members: Sabine Dreher, Erin Grosjean.
The purpose of this committee is to facilitate the disbursement of Child Care Fund among CUPE 3903 members. Part of the work of this committee will be mobilizing members to apply for this fund, reaching out to all members with childcare needs, and inputting the data collected. The committee consists of four members and is elected annually at the September GMM. Honorarium: $500 per member per year.
Members: Megan Hillman, Joanna Pearce, Nicole Leach, AJ Withers.
The Communications Committee is responsible for coordinating CUPE 3903 communications, including maintaining and updating the CUPE 3903 website, maintaining a social media presence, and taking on communications projects and campaigns. The Communications Committee meets at least once per month. Honorarium: $750 per member per year.
Members: Merlin Charles, Firoza Elavia, Nicole Leach, Ryan Kelpin.
CUPE Toronto District Council
The CUPE Toronto District Council is comprised of all affiliated CUPE locals in Toronto. It meets once per month. CUPE 3903 is entitled to six delegates who serve a one-year term. Honorarium: $250 per year per member.
Members: Megan Hillman, Nicole Leach, Devin Lefebvre, Alia Karim, Edward Hon-Sing Wong, Chris Luszczek.
This committee consists of 6 members and is responsible for distributing materials to departmental mailboxes and putting up posters at a $50 per diem, with the normal workload being 1 day per month. Members are elected for a one-year term.
Members: Megan Hillman, Shila Khayambashi, Yulia Neleptchenko, Kyle Belozerov, Chris Luszczek, and Pablo Ramos.
The role of the Chief Electoral Officers is to organize the elections as per the bylaws. Most of the work is around the annual election that occurs between late January and early March, but they are also responsible for any by-elections that may be held during the year. The work includes accepting the nominations, arranging for members to scrutineer, arranging and setting up tables for voting, and alongside the executive, communicating the details of the elections to the membership. While there is usually very little work, members interested in this position should expect to commit a significant chunk of time in late February and in early March. Current members of the executive are ineligible for these positions. Additionally, election officers may not run for executive positions in the election for which they serve. Honorarium: $750 per year per position, plus and additional $150 per by-election.
Members: Firoza Elavia and Shila Khayambashi.
Employment Equity Committee
Having access to census material and money to solicit an Employment Equity survey, the committee’s mandate includes setting goals and timetables for the elimination of discriminatory practices and systemic barriers to equal opportunity. Issues to be addressed include recruitment of employees, selection procedures, job postings, employer training, salaries and benefits, and working conditions. The committee will consist of three union representatives, one of which will be the Joint Chair. Preference will be given to members from each of the designated groups. Honorarium: $250 per member per year.
Members: Elena Chou, Firoza Elavia, Nadia Habib.
Extended Health Benefits (EHB) Committee
The primary responsibility of members on this committee will be to regularly review applications submitted to the health plan. While one half of the plan will directly reimburse people based on submitted receipts, the second half of the plan will function similarly to the Ways and Means committee, assessing individual cases on a care and needs basis. The committee will regularly convene to review these latter claims, making the difficult decisions as to how to distribute our significantly limited funds. The time commitment will vary from week to week based on the number of claims received. Committee members should be relatively available throughout the year. There are three positions on this committee. Honorarium: $1500 per member per year.
Members: Niloofar Golkar, Erin Grosjean, Thania Vega.
This committee will help facilitate our local’s involvement with the wider labour movement and our members’ participation in union conferences. The Committee consists of the VPs on the 3903 Executive Committee and the CUPE 3903 representatives at the Toronto and York CUPE District Council and the Toronto and York Region Labour Council. Members who attend conferences and conventions on behalf of the local will meet with the committee beforehand. Honorarium: no additional honorarium.
Health & Safety Committee
The Health and Safety Committee has thirteen representatives. They act as advocates for members on all health and safety matters, investigate accidents and work stoppages involving our members, inspect workspaces relevant to our members, meet with management to discuss all of the above, and make sure everything is followed up. Honorarium: there is no direct honorarium, although the employer sets aside money annually to pay committee members an hourly wage for work done, paid at the marker/grader rate.
Members: Kris Belben, Merlin Charles, Annelies Cooper, Megan Hillman, Nicole Leach, Shehnoor Khurram, Yulia Neleptchenko, Siobhán Saravanamuttu, Kanwal Tanwir, Kyle Belozerov, Chris Luszczek, Iouldouz Raguimov, Dhouha Triki, and Fardosa Warsame.
International Graduate Students’ Committee (IGSC)
The IGSC advocates for international graduate student members of CUPE 3903. The IGSC normally has 2 elected members who coordinate the affairs of the IGSC. The IGSC has an annual budget of $5000. Committee members are elected for a one-year term. Honorarium: $250 per member per year. The committee can be reached at email@example.com.
Members: Yulia Neleptchenko, Pablo Ramos.
The Labour-Management Committee consists of one representative from each Unit, with the exception of Unit 4 (who must form their own LMC as per Article 5.01 of the Unit 4 Collective Agreement). The Unit 4 LMC consists of 3 representatives. This committee meets with management about once a month and is charged with facilitating the implementation and interpretation of the Collective Agreements. Honorarium: $750 per position per year.
Members: Niloofar Golkar (Unit 1), Hilary Davis (Unit 2), 1 vacancy (Unit 3).
Members (Unit 4 LMC): Sharona Brookman, Susan Bryant, Stephanie Power
The Posting Officers review all job postings for conformity with the Collective Agreements (e.g., qualifications required and preferred by the employer, description of duties, pay rate). Where postings do not conform with the Collective Agreements, the Postings Officers discusses them with the Employer’s postings officer to attempt to remedy the situation. If discussion does not result in a prompt remedy, the Postings Officer initiates grievances through the Grievance Committee and/or Stewards’ Council. Honorarium: $2,500 per member per year.
Members: Alie Hermanutz, David Ravensbergen.
Professional Development Fund Committee
This Committee has three elected representatives: the PDF Coordinator, and two PDF Representatives. The PDF Coordinator administers the PDF Fund throughout the contract year in accordance with established guidelines, and is the primary contact person for members. One of the Coordinator’s tasks is to chair four meetings (September, January, March, and June). The purpose of each meeting is to adjudicate the distribution of PDF funds, the Teaching Development Fund, and the Tuition Costs Fund. The meetings are attended also by the PDF/TDF Committee (which includes the CUPE 3903 PDF representative), the Centre for the Support of Teaching, and a YUFA member. The PDF Coordinator is also responsible for the actual disbursement of funds and for the general upkeep of the PDF account. The PDF Coordinator is also a member of the CST Executive Board, and is CUPE 3903’s primary and ongoing connection to the CST. Honorarium: (for the PDF Coordinator) $2,250, paid in three equal installments during the year. Honorarium: (for the PDF Representative): $600, paid out as $150 per meeting. These positions are elected in September.
Members: Siobhán Saravanamuttu (PDF Coordinator), Joanna Pearce, Caroline Disler
Research Costs Fund Committee
The Research Costs Fund Committee consists of two representatives. This committee is coordinated through FGS and meets twice a year for about 4 hours each time. Before each meeting the members read the applications (about 3 hours) and decide how to break down awards for the fund. This committee adjudicates the Research Costs Fund – open to all full-time graduate students who have been or are currently members of Unit 1. Honorarium: $250 per member per year.
Members: Pablo Ramos, Yulia Neleptchenko.
Research Grants Fund and Travel Costs Fund Committee
The Research Grants Fund and Travel Costs Fund Committee consists of two members from Unit 2. This committee, working with YUFA, decides on allocation of the major and minor research grants, and on travel grants. There are 3 or 4 meetings per year. Most of the time requirement is in preparation for the meetings, since the files can be quite lengthy. Members of the committee are ineligible to apply for funds. The representatives are elected for a one-year term in September. Honorarium: $500 per position per year.
Members: Heather Jordan, Steven Pinter
Research Leave Adjudicating Committee
The Research Leave Adjudicating Committee reviews the Research Leave applications of Unit 2 members in the Affirmative Action (“Conversion”) Pool and awards as many Research Leaves (“Sabbaticals”) as are guaranteed through the Collective Agreement. The committee consists of a non-voting CUPE 3903 participant/observer from Unit 2 in addition to three full-time faculty members (including a designate of the Associate VP Research) and a supporting Committee secretary. The representative is elected for a one-year term. Honorarium: $250 per year.
Member: Keith O’Regan.
The Senate Representative represents the interests of CUPE 3903 at the York University Senate. This body includes representatives from all faculties, librarians, students, and other unions, and usually meets once a month. CUPE 3903 has one seat, elected for a one-year term. Honorarium: $250 per year.
Member: Merlin Charles, Heather Jordan (alternative).
Teaching Development Fund Committee
The Teaching Development Fund Committee meets as necessary to review application files and make selections for the Major and Minor Teaching Grants yearly competition. The committee is comprised of two elected members of Unit 2, one full-time faculty member, and a representative of the Centre for the Support of Teaching. Honorarium: $250 per position per year.
Members: Keith O’Regan, Karen Ruddy.
Toronto & York Region Labour Council
The Labour Council is comprised of all affiliated locals across the labour movement in the Toronto and York region. It meets once per month. CUPE 3903 is entitled to 12 delegates elected for a one-year term. Honorarium: $250.
Members: Murray Cooke, Devin Lefebvre, Brian Mossop, Jon Short, Edward Wong, Kyle Belozerov, Chris Luszczek, 5 vacancies.
Trans Fund Committee
The Trans Feminist Action Caucus (TFAC) establishes a Trans Fund Committee to oversee the CUPE 3903 Trans Fund. The Committee will consist of three members of the Caucus selected annually. Their responsibilities will include advertising and promoting the Fund, receiving and reviewing applications, adjudicating applications and determining disbursements as per the Trans Fund policies and procedures, and liaising with the Executive and Trustees to ensure timely disbursement of awarded funds and the safe and confidential provision of records required for accounting purposes, as negotiated between the Committee and Executive with a view toward ensuring the safety and confidentiality of applicants. Honorarium: for further details TFAC can be reached at TFAC.firstname.lastname@example.org. The committee can be reached at email@example.com.
Union Trustees’ Committee
One trustee is elected each year, and sits for a three-year term (in other words, the committee has a total of three members). The trustees review and audit the union’s accounts to ensure compliance with all legal requirements and to ensure transparent and legitimate usage of all union funds. The audit is carried out at the end of the fiscal year, and most meetings are held in February and March. Honorarium: $1000 per member per year.
Members: Sylvia Peacock (term ends 2020), Erin Rose (term ends 2022), Robin Verrall (term ends 2021).
Ways & Means Fund
This committee meets as often as is required to assess applications to the Ways and Means Fund and to disburse funds. Three members are elected for a one-year term at the September General Membership Meeting. Honorarium: $1000 per member per year. The committee can be reached at firstname.lastname@example.org.
Members: Joanna Pearce, Shila Khayambashi, Stephanie Latella.
York University Pension Board of Trustees Representative
The Board of Trustees (BoT) of the York Pension Fund is a board that reports to the Board of Governors but which has some union representation. The representative to this Board serves as a fiduciary for a three-year term. Honorarium: $250 per year.
Member: Sylvia Peacock (term ends in 2021).